LandLordTax Privacy Policy

PRIVACY POLICY Privacy Policy LandLordTax respects your privacy. This Privacy Policy explains how information is handled when you use the LandLordTax application across all features, including rental properties, tenants, leases, rent collection tracking, documents, security locks, and CPA export packages. 1. Overview & Local-First Architecture LandLordTax is a rental property organizer and tax-preparation support app designed with a local-first philosophy. All your core financial records, tenant data, lease details, property documents, receipts, and generated reports reside locally on your device in secure app sandbox storage. LandLordTax does not operate a remote user account database or cloud synchronization service for your records. 2. Information You Enter Depending on which features you use, you may input: • Property details (name, address, property type, purchase date, purchase price, ownership percentage, notes). • Tenant and lease details (tenant full names, phone numbers, email addresses, lease durations, monthly rent amounts, security deposits, and rent payment due dates). • Financial transactions (income, Schedule E expense categories, amounts, dates, notes, and payment methods). • Attachments (receipt images, photos of properties, PDF lease contracts, and related tax documents). • Security credentials (a user-configured 4-digit PIN code used exclusively on-device). 3. Local Storage & Zero Server Transmission Your rental records, tenant contact information, financial transactions, attached photos, documents, and generated reports remain strictly on your device. The app does not upload your sensitive financial or tenant records to our servers or to any remote third-party cloud database. Information you enter is never automatically published or shared. 4. Biometric Authentication & PIN Security LandLordTax includes an optional App Lock feature using device biometrics (Face ID, Touch ID, or Optic ID) and a 4-digit PIN code. Biometric verification is performed entirely on your device by Apple's LocalAuthentication framework and Secure Enclave. LandLordTax does not have access to, nor does it collect, transmit, or store, your biometric facial or fingerprint data. Your 4-digit security PIN is stored strictly in your device's local application storage and is never transmitted off your device. 5. Tenant Information and Communication Tenant contact details (phone numbers and email addresses) are stored locally to facilitate lease management. When you use the Call, SMS, or Email quick-action buttons, LandLordTax initiates your device's native phone, messaging, or email applications using standard system protocols (tel://, sms:, mailto:). The app does not transmit tenant contact details to any external marketing or advertising services. 6. CPA Tax Preparation Package & Sharing The CPA Tax Preparation Package feature compiles a comprehensive ZIP archive containing an official PDF tax report, a Schedule E categorized multi-tab Excel workbook (.xls), and all receipt images for a chosen tax year. This archive is generated entirely on your device. When you choose to export or share a report or CPA Package, the file is shared exclusively via Apple's system share sheet (UIActivityViewController) to the destination of your choice (such as AirDrop, Mail, Files, or your accountant). External copies are subject to the privacy practices of the recipient or service you choose. 7. Advertising in Free Version The free version of LandLordTax displays advertisements provided by Google AdMob using the Google Mobile Ads SDK. Ads may include standard banner ads and occasional interstitial ads shown between actions. 8. Information Processed for Advertising The Google Mobile Ads SDK may process certain technical data for ad delivery, measurement, fraud detection, security, and diagnostics. Depending on applicable laws and your consent choices, this may include device IP address (to infer general non-precise location), advertising identifiers, diagnostic information, and ad interaction metrics. Google's handling of this data is governed by Google's Privacy Policy. 9. Your Rental and Tenant Data Is Never Sent to Advertisers LandLordTax strictly isolates your rental property data, tenant identities, lease contracts, financial transactions, receipts, and CPA tax summaries from advertising SDKs. No personal rental, financial, or tenant data is ever provided or disclosed to Google AdMob or any advertising partner. 10. Consent and Privacy Choices (UMP) In jurisdictions requiring user consent (such as the EEA and UK under GDPR/ePrivacy), LandLordTax utilizes Google's User Messaging Platform (UMP) to display consent options for personalized or non-personalized ads before ads are requested. You can review or adjust your consent choices in accordance with regional regulations. 11. App Analytics & Diagnostics (Google Firebase Analytics) We use Google Firebase Analytics (provided by Google LLC) to analyze aggregated app stability, monitor crash logs, and understand generalized feature usage (such as whether users generate reports, configure reminders, or navigate between tabs). What Firebase Analytics collects: • Anonymous interaction events (such as navigating to the Reports screen or toggling security settings). • Pseudonymized technical diagnostics, including device model, operating system version, app version, and session metrics. • In-app purchase verification identifiers for subscription confirmation. What Firebase Analytics NEVER collects: • Financial amounts (such as rental income, Schedule E expense deductions, cash flow totals, or tax calculations). • Rental property addresses, descriptions, or ownership percentages. • Tenant personal information (names, telephone numbers, emails, or lease terms). • Document attachments, receipt photos, or exported CPA packages. All your rental records and personal finances remain strictly confidential on your local device. 12. Pro Subscription & Ad Removal LandLordTax Pro is an optional auto-renewable subscription ($3.99/month or $29.99/year) that removes all advertisements, unlocks unlimited properties and tenants, enables the full CPA Tax Preparation Package export, and unlocks biometric security locks. Subscriptions are billed and managed through Apple's App Store. 13. Payment Information Handled by Apple LandLordTax does not collect, receive, or store your credit card, debit card, or banking details. All in-app purchase transactions and billing processes are handled exclusively by Apple via StoreKit and the App Store, under Apple's Privacy Policy. 14. Local Notifications If you enable monthly rent payment reminders or record reminders, notifications are scheduled locally on your device via iOS UserNotifications. Notification schedules and message contents remain on your device and are not routed through external push notification servers. 15. Data Retention & Complete Data Deletion You retain full ownership and control over your records. The app includes a 'Delete All Data' function in Settings that permanently erases all properties, tenants, leases, transactions, receipts, documents, PIN security credentials, and local notification schedules from the device's sandbox. Note that external copies previously exported (such as emails or files sent to third parties) and App Store purchase receipts managed by Apple are not affected by on-device deletion. 16. Children's Privacy LandLordTax is intended for adult rental property owners and managers. We do not knowingly collect personal information from individuals under the age of 18. 17. Changes to This Policy We may update this Privacy Policy as new features, compliance standards, or legal obligations arise. Updates will be reflected in the app with an updated effective date. 18. Contact Us If you have questions, comments, or requests regarding this Privacy Policy or your data, please contact us at: [email protected]